Ms word field update automatic

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Our hands-on, instructor-led courses are available both as public scheduled courses or on demand as a custom training solution. All Avantix Learning courses include a comprehensive course manual including tips, tricks and shortcuts as well as sample and exercise files. Depending on the type of field, another dialog box may appear where you can select other options this occurs for example, with a tables of contents.

Click the field and press F9. Update field appears in the drop-down menu when you right-click a field: Updating all fields in the body of a Word document To manually update all fields in the body of a Word document: Click in the body of the Word document. Press F9. Updating fields in headers, footers or text boxes Some fields in headers, footers or text boxes must be updated separately.

To update fields in headers, footers or text boxes: Click in the header, footer or text box. The following macro should be placed in a user template or in the Normal template. Show Then Options. Then, with one-click, I can view the fields of the document in the preview window, confirm the updated values, and with one more click, be back where I started.

Unfortunately, it will not update the TOC, but works well for all other updates. Displaying the print dialog box updates all fields except that Table Of Contents page numbers are updated but not the entire TOC. Thus if there have been changes to headings since the TOC was generated the changes will not be included. If the Print button is subsequently clicked then a dialog box pops up giving the option to update prior to printing just page numbers or the entire TOC. A full update can change the length of the TOC and a repagination can be triggered which for a large document can be time consuming.

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Visit the WordTips channel on YouTube. View the most recent newsletter. Toggle navigation. Updating Fields Automatically. Before doing this "tricking," however, you'll want to follow these steps: Display the Word Options dialog box. In Word click the Office button and then click Word Options. In Word and later versions, display the File tab of the ribbon and then click Options. At the left of the dialog box click Display. See Figure 1. Figure 1. The Display options of the Word Options dialog box.

Make sure the Update Fields Before Printing check box is selected. Click Advanced at the left side of the dialog box.

Scroll down until you see the Print section. See Figure 2. Figure 2. If you make an update field macro available via the Quick Access Toolbar QAT or a keyboard shortcut, it takes only a single click to update all fields in the entire document. I have created a ready-for-use macro that updates all fields in the document no matter where they are found. You can get the Update Fields macro here.

If you turn ON the option Update fields before printing , all fields in the document will be updated when you print.

See the illustration below. Note that this option is a global Word option that applies to the individual user's Word. It is not stored in the individual document. This means that you cannot rely on all users having this option set the same way unless it is managed by e. In general, a document you print should reflect the actual content of the document.

This also means that you would most often want fields to be updated when printing. There may, however, be situations where you want to print a document without fields being updated. Maybe they are not set up correctly for the purpose. I have seen examples where more or less random fields had been copied from other documents without the user updating them in the new document. The fields were indeed wrong in the context. When the fields were updated during print, they revealed undesired field results.

Instead of fixing the fields, the user wanted to prevent them from being updated when printing. Instead, the problem should be solved by correcting the fields. There may be situations when you want to prevent the result of a field from being updated. You can obtain this by locking the field. Locked fields will not change even if you update fields:. Another way of retaining the current field result is to convert the field to normal text. You can insert the entire document or a bookmarked portion of the document.

For example, cross-reference fields and other types of fields could be found. A field with the following field code will insert the content from the document "My Document. That is the default behavior. Let's say a cross-reference field in the source document shows "My heading text".

However, the heading it points to has been changed to "My new heading text" without updating the cross-reference field. You can get my Update All Fields macro here. See the Microsoft article List of field codes in Word for information about the individual types of Word fields, their syntax and how to use them.

The Microsoft support article Some fields are updated while other fields are not lists fields that are updated automatically or updated e. However, the lists don't seem to be complete according to my experiments. In the lists above, you will see that more fields are listed in those categories than in the Microsoft article.

By default, Word has a number of keyboards shortcuts related to fields. Knowing those shortcuts can save you a lot of time. See my article about useful shortcuts related to fields. For details about cross-reference fields, see my article How cross-reference fields in Word work on my website wordaddins. In case of problems with cross-reference fields not being updated as expected, see my article Cross-reference Problems - Troubleshooting.

Updating Fields in Word — How it Works. Quick Navigation Fields in headers and footers of documents. Most fields in headers and footers update automatically when you open a document.

Fields in headers and footers are updated when you switch to Print Preview. Fields in footnotes, endnotes, text boxes and shapes. Fields in the main body of documents. The rules that apply to how different types of fields update - cold, warm and hot fields. All Word fields sorted alphabetically - incl. VBA references. Why does Word not update all fields when I select all and press F9 to update fields?

Content in a Word document is placed in different layers — called stories in VBA. Principles for getting access to the different stories in VBA. That is correct. You can store the code in doc or docm files, not in docx files 5.

Your comment is contradictory: Quote:. Your comment is contradictory: Does it work when saving, or does it not? As I am travelling, I am not in a position to review this matter more fully right now. Thank you for the massive effort. I do appreciate it. Apologies for the mistakes on my previous post and bothering you with more problems. In short, what I wanted is to stick a code inside a particular document such that all the fields are updated automatically as I: save, save as, open and print.

It would be highly appreciated if your time allows to stick the codes that you have supplied in a particular document and kindly send it in the right place Microsoft word objects, modules, class modules, references such that I can use it as a master document. I tried to do that but sounds not to work attached. I to remind you with this thread when you come back! Wish you a nice and safe trip. Take care. Other Forums: Access Forums. All times are GMT The time now is PM.

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